On 6th May 2012, the Entrance Test for candidates seeking admission to Under Graduate courses in Medical, Dental and Engineering courses in Private Unaided Colleges of Karnataka has been conducted and the Rank List of candidates who are eligible to participate in the Counseling process has been announced on 8th June 2012.
COMEDK wishes all the best for those candidates who have thus become eligible to participate in the Counseling process; and to enable a fair selection of seats, based on merit, certain rules have to be laid down and this process document provides a fair idea as to how and what the candidates have to follow as procedure for selection of seats, mandatory certificates/documents to be produced, the fees to be deposited, the mal-practices and the measures required to be observed for avoiding the same, consequences of such mal-practices, surrender policy, reporting to colleges etc.
The participating candidates are required to go through this seat selection/Counseling process document detailed hereunder carefully and adhere to the rules strictly.
(A).Based on the authorization issued by the Karnataka Private Professional Colleges Foundation and KUPECA, the COMEDK is holding a centralized Counseling for admissions to Under-Graduate Medical, Dental and Engineering courses in respect of member institutions for the academic year 2012-2013 so as to ensure merit based admission.
(B).Having announced the Rank List on 08.06.2012 on its website, the dispatch of Rank Cards would be completed by 18th June 2012. Candidates are cautioned to be careful about their Rank card. No duplicate Rank
Notification No. 05/ COMED/Kar.UGET.12 Dated: 08th June 2012
Page 4 of 25 card will be issued. However details of Rank card returned by postal authorities are updated regularly on the COMEDK website. Hence such of the candidates whose Rank cards are returned can collect the same at counseling venue.
The Counseling venue is “NMKRV College Mangala Mantapa”, 3rd Block, Jayanagar, (near South End Circle), Bangalore, 560011. Only genuine and bonafide candidates possessing original documents are allowed for counseling.
The Counseling schedule will be notified separately on COMEDK web site. The seat selection process involves two rounds of Counseling. The status of the Counseling/seat selection process for each day and session would be notified separately and the candidates are requested to log on to COMEDK website (www.comedk.org) to check the Counseling status and all updates frequently.
ELIGIBILITY NORMS FOR PARTICIPATION IN THE COUNSELING
(A).For admission to B.E.:-
(1) General Merit candidates should have passed the qualifying examination which is 2nd PUC or 10+2 higher secondary or equivalent qualifying Examination recognized by State / Central Government with a minimum aggregate of 45% marks in Physics, Chemistry and Mathematics (PCM) and should have passed these subjects individually. Physics and Mathematics are compulsory subjects along with Chemistry or Biotechnology or Biology or technical vocational courses as one of the optional subjects.
(2) SC/ST and OBC candidates of Karnataka should have passed the qualifying examination which is 2nd PUC or 10+2 higher secondary or equivalent qualifying Examination recognized by State / Central Government with a minimum aggregate of 40% marks in Physics, Chemistry
Notification No. 05/ COMED/Kar.UGET.12 Dated: 08th June 2012
Page 6 of 25 and Mathematics (PCM) and should have passed these subjects individually. Physics and Mathematics are compulsory subjects along with Chemistry or Biotechnology or Biology or technical vocational courses as one of the optional subjects.
(3) The declaration made by candidates in their Application Form with regard to SC/ST or OBC will be final for lower eligibility marks and changes in the category on any ground are not permitted under any circumstances.
(4) Provided in the event of such a candidate having made declaration in the application form with regard to SC/ST/OBC and fails to produce the said certificate in original issued by the competent revenue authorities not below the rank of Tahsildar will be considered as belonging to general merit category regardless of his declaration in the application form and the rank assigned to him/her in the said category.
(B).For admission to B. Arch.:-
(1) A candidate who has passed the qualifying examination (2nd PUC or 10+2 higher secondary or equivalent examination) with Mathematics as one of the subjects along with other subjects or a 10+3 Diploma recognized by Central / State Government and having obtained at least 50% marks in aggregate (45% marks in case of SC, ST and OBC Candidates of Karnataka). Further the candidate should have appeared for National Aptitude Test in Architecture (NATA) conducted by Council of Architecture with a minimum score of 80 out of 200 for both general merit and category candidates.
(2) The declaration made by candidates in their Application Form with regard to SC/ST or OBC will be final for lower eligibility marks and changes in the category on any ground are not permitted under any circumstances.
(3) Provided in the event of such a candidate having made declaration in the application form with regard to SC/ST/OBC and fails to produce the said certificate in original issued by the competent revenue authorities not below the rank of Tahsildar will be considered as belonging to general merit category regardless of his declaration in the application form and the rank assigned to him/her in the said category.
The candidates who fulfill the eligibility criteria and have applied to COMEDK will be awarded a rank separately and such of those candidates who have secured a rank are entitled to participate in the counseling meant for Architecture in the order of merit.
ESSENTIAL DOCUMENTS FOR COUNSELING PURPOSE
Only the original Certificates and one set of Attested Photocopies of all the documents shall be furnished compulsorily at the time of counseling. Ensure to have enough photocopies of original documents for your use).
(a).COMEDK UGET-2012 – Rank Card.
(b).10th standard / SSLC or School Leaving Certificate or any School or government record indicating the date of birth.
(c).12th standard / 2nd PUC or equivalent qualifying examination Marks Card.(Should satisfy the eligibility criteria as mentioned in 5(A) and (B))
(d).Demand Draft for a notified amount towards tuition fee to be drawn only from the Nationalized Banks as per the list given in annexure - I in favour of “COMEDK” payable at Bangalore, (Candidate‟s Name and TAT number must be written on the reverse of the DD). Exchange of Demand Draft/s among the candidates is not permissible.
(e).SC/ST and OBC candidates of Karnataka are eligible to claim only the lower eligibility and the seat selection will be only on the basis of merit provided they furnish the following Certificates:
(i).SC / ST: certificate issued by competent authority (Authorized to issue such a certificate, but not below the rank of a Tahsildar) valid for the year of admission (namely 2012).
(ii).OBC: Category I, IIA, IIB, and IIIA, III B: As notified by the Government of Karnataka; Caste and income certificate issued by Tahsildar or higher revenue jurisdictional authority authorized to issue such certificate valid only for the year of admission (namely 2012).
NOTE: 1. Only the original Certificates and one set of Attested Photocopies of all the documents shall be furnished compulsorily at the time of counseling (Ensure to have enough photocopies of original documents for your use):
Note: 2. If any of the documents are not original, Candidate/s shall produce duplicate records issued by the same competent authorities which issued the original along with a notarized affidavit explaining the circumstances for not being able to produce the original records and the decision of the expert committee in this regard will be final.
ANNUAL TUTION FEE [PROVISIONAL]:
Annual Tuition Fee payable at
the time of Counseling
or Architecture (B.Arch)
** The annual tuition fee for B.E./B.Arch has an upper limit of Rs. 1, 37,500/- and the remaining amount i.e. over and above Rs. 50,000/- shall be paid to the college at the time of admission.
Note: Candidates who have selected a seat by submitting their Original documents in the following Institutions / Universities / Agencies may attend the COMEDK First Round counseling, with one set of attested photocopies of documents, the original acknowledgement and the original allotment letter issued by them:
1) Karnataka Examination Authority (KEA)
2) All India Pre-Medical / Pre-Dental Entrance Exam
5) Deemed Universities of Karnataka State only.
All other candidates have to show the original documents specified as at (point: 6) above and without which they will not be allowed to participate in the Counseling.
PROCEDURE AT THE COUNSELING CENTER
(A) Important Steps:
i. Verification of all original documents & Demand Draft.
ii. Registration of the candidates : After verification of Biometric, Signature, and photo the candidates will have to register and will be issued a Registration Slip, the candidates have to fill the Demand Draft details and the 3 choices of course / college that are available and which he / she would opt during the seat selection.
iii. Exercising the option by the candidates after registration which involves selection of seats in accordance with the order of merit.
iv. Remittance of Fees in the form of Demand Draft at the Bank Counter
v. Issue of Allotment letter.
Use of Cell Phone / Laptops / Ipads or any other electronic gadgets is strictly prohibited inside the Counseling Venue.
(B) Selection of a seat by a candidate and allocation thereafter comprises of the following stages:
Touts and agents, if found accompanying candidates such candidates will be debarred from the counseling process.
Bank Fee Counter (Demand Draft to be deposited)
Documents will be checked at the entrance
Verification of Documents by the Officials
Online Photo Capturing and Verification
Candidates will be called session wise
Collection of Fee Receipt and Allotment Letter
FIRST ROUND OF COUNSELING/SEAT SELECTION
(A).A day is divided into six sessions and the first session begins at 8.00 AM daily. Candidates are allowed to participate in accordance with the notified time schedule and as per the stipulated rank ranges only. The candidates are required to get the original documents verified and later to register themselves in the counter where it gets entered into the computer system. Unless this is done the candidate cannot participate in the seat selection process. As biometric verification, photo verification and signature verification will be made; Candidates are required to be present compulsorily for seat selection process. Candidate may be accompanied by only one person (parent or guardian) for the seat selection.
(B).The entire seat selection process is computerized right from the stage of registration till the stage of printing of the Allotment letter. The highly sophisticated software used in the system has the ability to control the initial registration, provide data for verification of the original documents and to take care of the selection of the seats by the candidates in the order of merit, payment of fees and finally printing of Provisional / Confirmed Allotment letter. As already said, once the candidate comes to the seat selection by registering and verifying the documents, the computer will not allow jumping the order of merit. Unless a candidate who has a better rank gets the opportunity to select a seat, a candidate who has the rank next to him cannot bypass him. The candidate has to wait for his/her turn at the seat selection terminal. A dynamic screen will show course-wise and college-wise availability of seats, which helps the candidates to make up their mind in advance. The moment the option is exercised, the computer will show one seat less against the course and college from which the candidate has selected the seat.
For Engineering / Architecture Seat Counseling
(a) After verifying the original documents one set of attested photocopies and Demand Draft drawn on Nationalized Bank in favour of COMEDK payable at Bangalore for Rs. 50,000/- are required to be submitted by the Candidate. The balance tuition fee as applicable and all the original documents are required to be submitted to the College at the time of reporting.
(b) After seat selection, the candidate will be issued only a Confirmed allotment letter. The Candidate will then go to the Bank counter and deposit the Demand Draft for the prescribed annual tuition fees and obtain fee receipt and the allotment letter.
(E).The seat Allotment letter has built in security features and cannot be duplicated. No Duplicate Allotment letter will be issued for any reason. If it is found that the allotment letter issued to the candidate is tampered, COMEDK reserves the right to cancel such allotment and withhold the fee paid.
(F).If the original Confirmed Allotment Letter is lost, the Candidate will lose the selected seat, hence the candidates are cautioned to be more careful and submit the same only at the College selected while reporting.
SURRENDER AND FORFEITURE OF FEE
(A).Only the candidates can surrender the seats in person (no surrender will be accepted through Authorization, Phone, FAX, E-Mail or Post). Such of the candidates are required to bring COMEDK allotment letter, Bank receipt for having deposited the tuition fee during first round and Verification card all in original received by them.
(B).Any candidate, who surrenders his provisional / confirmed allotment letter on or before the date fixed, will be refunded the fee paid after deducting Rs.5,000/- only, towards administrative expenses. Remaining amount will be refunded as crossed A/c payee cheque in the name of the candidate only. Such of the candidates are required to bring COMEDK allotment letter, Bank receipt for having deposited the tuition fee during first round and Verification card all in original received by them
(C).In case of candidate belonging to Medical / Dental stream if he/ she fails to surrender provisional allotment letter / get the said provisional allotment letter converted into confirmed allotment letter on or before the date to be notified separately will not only forfeit the selected seat but also lose a sum of Rs. 50,000/- of the tuition fee deposited as penalty.
(D).No surrender of seat; either provisional or confirmed is permissible beyond the last date to be notified separately.
(E).Surrender of seat by the candidates possessing confirmed Allotment Letter is not allowed during or after COMEDK second and final round of Counseling. They are required to do so at the respective college selected by them and selected accordingly. COMEDK will not be responsible for any subsequent consequences arising. Candidates have to approach the college concerned only.
SECOND AND FINAL ROUND OF COUNSELING/SEAT SELECTION
(A).After the completion of the first round seat selection, unfilled, surrendered, forfeited, cancelled and newly added seats, if any, will be offered during the second and final round. All candidates who have either attended or not attended the first round of counseling are eligible to participate in the second and final round.
(B).Only the candidates who appear with the original documents not holding any seat elsewhere and further who are willing to submit them at the time of allotment will be counseled during the second and final round.
(C).The second and final Round of seat selection will be held as per the schedule to be notified separately.
(D).If any candidate is permitted to change the college or course during the second and final round of Counseling will not result in loss of fee amount but will be adjusted with necessary refund. Refund if any will be paid by crossed A/c payee cheque in the name of the candidate only. However if it results in payment of additional amount as from the candidate it shall be paid through a Demand Draft drawn from a Nationalized bank in favour of COMEDK payable at Bangalore.
(E).During the second and final round of counseling, there is no provision to issue provisional allotment letters. Only candidates who come with the original documents without any exception and who are willing to submit the same at the time of allotment will be counseled during the Second and Final round.
(F).The letter of Allotment issued by the COMEDK is to enable the candidate to report and complete the process of admission in the concerned college, subject to his/her meeting all the eligibility requirements as prescribed by MCI / DCI / AICTE and the concerned university in Karnataka. Hence at the college level all the original documents are again verified before acceptance.
(G).After the second and final round of counseling if there are still vacant seats left, either due to surrender at the college level or change over during the second and final round or seats not being picked up by the candidates for whatever reasons, the concerned colleges will have complete discretion to fill such seats.
SEAT SELECTION PROCEDURE FOR MINORITY CANDIDATES
(A).During the common first round of counseling explained as at Point:9 (A) to (F) the seats reserved for Minority category in Minority institutions would also be available to the candidates coming under this category, whether Christian or Tulu or Telugu or Konkani for selection in the order of merit. Those candidates of this category by birth/domicile in Karnataka are first eligible to select the seats so reserved. All other Minority candidates are permitted to choose seats under General Merit category only according to their merit ranks.
(B).However, there will be an exclusive round of counseling i.e. the first session of the second and final round of counseling for candidates belonging to minority category only if the seats reserved for them are available. In this round, again Minority candidates by birth/domicile in Karnataka have preference in selecting the seats meant for Minority category and thereafter the leftover seats under the Christian Minority category can be selected by such Christian Minority candidates hailing from States other than Karnataka. This opportunity is not available to Tulu/Telugu/Konkani Minority candidates belonging to outside Karnataka.
(C).If the seats are still left unfilled under minority quota they will be moved to General Merit category and the General Merit candidates would be counseled in the order of merit during the second and final round.
(D).The candidate who is holding a minority seat after the first round of counseling is eligible to participate only in the minority session of the Second and Final round and is not eligible to participate in the subsequent General Merit sessions of this round.
(A).A candidate who has not selected a seat in Medical / Dental in the first round can attend the first round counseling of Engineering / Architecture and select a seat. Further such a candidate is eligible to attend the final round of Medical / Dental counseling. In the event of a selecting a seat in the final round Medical / Dental counseling, the earlier selected Engineering / Architecture seat automatically gets surrendered and added to the final round of Engineering / Architecture seat matrix. Such candidates will however have to come prepared to deposit the additional fee as applicable. However, such a candidate will not be eligible to attend the final round counseling of Engineering / Architecture stream.
(B).A candidate who has selected an Engineering seat in the first round can attend the first round counseling of Architecture stream also, but in such a situation the earlier selected Engineering seat automatically gets surrendered. Nevertheless such a candidate can attend the final round of counseling either in Engineering or Architecture stream subsequently.
(C).COMEDK does not have any agents, liaison, admission offices, representatives or any other office/s other than the office mentioned in the website. The parents/ candidates are requested not to depend upon or deal with any person or organization/s claiming to be associated with the COMEDK activities or claiming to help with admissions. COMEDK will not be responsible for the same. www.comedk.org is the only official website of the Consortium. COMEDK is not responsible for information available on other websites / elsewhere.
(A).Candidate who fails to report in time at the venue as per their date and time of the schedule along with all the required documents and Demand Draft drawn on any of the notified Nationalized Banks in favour of COMEDK payable at Bangalore will be considered as a latecomer. Such latecomers cannot as of right claim to be counseled during the same round. The excuses like flight/train/bus/local transportation delayed / on any health /social grounds etc. will not be entertained.
(B).However, COMEDK may at its discretion, organize an exclusive session called „latecomer session‟ to all those who are latecomers during any session of that day, only after the completion of all the sessions proposed for that day. The said latecomers are entitled for seat selection amongst the seats available at that point of counseling and further they are not allowed to participate on any subsequent session during the said Counseling round.
GROUNDS OF REJECTION (On verification):
(A).If the documents are found to be not in order or if there is a likelihood of falsification or the expert committee is not convinced about the genuineness of the documents submitted at the verification counter;
(B).If there is a mismatch of photo, finger impression and signature of the candidate or if there is a reasonable doubt by the expert committee that there is malafied intent of impersonation such of the candidate/s will be debarred and criminal proceedings may be initiated. The decision taken by the expert committee will be final in this regard.
(C).Candidate who does not get the prescribed amount in the form of Demand Draft from any of the notified Nationalized Banks in favour of COMEDK payable at Bangalore. A Demand Draft from a non-Nationalized bank will not be accepted under any circumstances.
(D).If the candidate is not physically present as no proxy registration is possible (Medical Certificate / Affidavit will not be accepted for the same)
(A) MALPRACTICES AND CONSEQUENCES THEREOFF
(a).COMEDK recognizes that the examination related malpractice are a social evil that can damage society to the extent of possibly leading to a failed State. We believe that there is a chain effect of such malpractices on the educational system and the society as a whole. It is only the candidates who have studied very hard for the entrance test, and no one else and certainly not the touts and agents, who would face the adverse consequences leading to their professional life becoming totally miserable. The parents and the candidates are therefore advised to be extremely careful.
(b).COMEDK considers the following as some of the illustrations of malpractices:-
Impersonation including Biometric Mismatch;
Creating disturbance at the Counseling Venue;
Giving or receiving unauthorized help;
Frustrating a deserving candidate from getting a seat of his choice based on merit, like jamming, contracting, trading, misusing, producing of duplicate, color photocopy, fake documents etc.
Candidates found entertaining the Touts and agents.
(B).PREVENTIVE MEASURES ADOPTED
Rigid Counseling Centre Management
Biometric data collection with digital recording at counseling centre.
Debarring such candidates from participating in the counseling process besides handing over to law enforcing authorities.
Publishing photo and other details of candidates resorting to malpractices on COMEDK and all Colleges’ web-site and requesting all Examination Authorities in the country to ban such candidates from appearing future entrance tests.
LEGAL JURISDICTION AND MISCELLANEOUS
Any dispute that may arise in respect of the seat selection process and admission is subject to the jurisdiction of the Hon’ble High Court of Karnataka. Also, Language of communication, oral or written, must be only in English or Kannada.COMEDK reserves the rights to make appropriate changes/modifications to the above seat selection process and the same would be notified on its website.
Candidates seeking clarification or assistance for specific problems with regard to the seat selection process are required to contact COMEDK Office well in advance for redressal. COMEDK suggest all the candidates to visit the COMEDK website regularly for all updates.
Also, feel free to contact:
Telephone No: 080-41132810
Fax No: 080-23568309
Prominent Address and Telephone Numbers
Rajiv Gandhi University of Health Sciences, Bangalore
4th 'T' Block, Jayanagar, Bangalore-560 041 Bangalore.
Tele No.:080-26961926, 080-26961928, Fax-080-26961927
Vishveshwaraiah Technological University, Belgaum
"Jnana Sangama", Machhe Belgaum: 590 018 Tele No.: 0831-2498100, Fax: 0831-2405467
Director of Medical Education, Bangalore
Anand Rao Circle, Bangalore- 560 009, Karnataka, India.
Tele No: +91-80-22870060, Fax No: +91-80-22875798
Director of Technical Education, Bangalore
Palace Road, Bangalore-560001
Tele No.: 22200291, 22261212